Trade Show & Event Equipment Management

Managing event-specific equipment is complex and time-sensitive, with high risks of scheduling conflicts, lost assets, and logistical errors. Beam centralizes equipment reservations, workflow automation, and location tracking, ensuring that organizations always know where assets are, who’s using them, and when they need to be deployed. Whether managing AV setups, trade show booths, or event staging gear, teams can eliminate scheduling conflicts, reduce lost equipment, and streamline event logistics.

Use Case In Practice

Event-Based Equipment Scheduling – Reserve and assign event-specific assets in advance.
Location & Status Tracking – Monitor where assets are before, during, and after an event.
Asset Check-In & Check-Out – Ensure smooth equipment handoff and returns.
Custom Workflows – Assign specific approval steps or pre-event prep tasks.
Real-Time Availability Insights – Prevent double bookings and last-minute shortages.

Why It Matters

Avoid Scheduling Conflicts – Ensure the right equipment is available when needed.
Prevent Asset Loss – Track event gear to avoid misplacement or theft.
Streamline Logistics – Keep event teams aligned with real-time equipment status.
Improve Equipment Utilization – Avoid unnecessary rentals by maximizing owned assets.
Ensure Event Readiness – Guarantee that all required equipment is prepped and assigned properly.

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